Project managers & coordinators
Use the AI assistant your employer allows on the paperwork of a project: the brief, the breakdown of the work, status reports, risk and decision logs, change requests, updates for different readers and the retrospective. Estimates, the status color, approvals and anything that leaves the company stay with the people who own them.
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9 short lessons · 58 min of audio · a final exam and a course certificate
The brief, the plan, the status report, the logs and the change request — drafted with an AI assistant, while the estimates, the status color, the approvals and the hard conversations stay with the people who own them.
the request that is not yet a brief, and the work nobody listed before anyone asked when: The request is not the brief; The work, before the dates
the color you choose before the tool, the risk with an owner who agreed, the decision with a name, and one set of facts for every reader: The status report someone reads; A risk with an owner; Who decided, and who is doing it; Same facts, different readers
the small change that quietly moves the plan, the lesson that changes the next project, and the playbook you open on day one: Just a small change; The lesson that changes the next project; The playbook you open on day one
A short playbook you open whenever a new project starts and hand to whoever covers for you: the questions you ask before anything is planned, your rules for estimates, status, risks, decisions and changes, who needs to hear what, a hands-off list, and your weekly rhythm. It gains a line after every retrospective.
The certificate names that artefact and the tools you used — not a title. It carries a code anyone can check: verify a certificate.
The opening of lesson one, exactly as it plays inside — and the exercise that comes with it, which you can do right now without an account.
Projects rarely arrive as projects. They arrive as a forwarded email, a voice note, or a single sentence from a director in the hallway: "We need the new labels on every product by spring."
That sentence is not a plan yet. Before anyone can plan, somebody has to turn it into a brief: one page that says what the project is for, what it includes, when it has to be done, and who decides. On most teams, that somebody is you.
Two words you will hear all through this course. The sponsor is the senior person accountable for the project, usually the one who holds the budget. They often sign the brief, and you go back to them when something has to be decided above your level. Who approves what differs from place to place, so ask if it is not clear. Scope is what the project includes: the work, the products, the sites, the people it touches. Anything outside the scope is not this project's work, until someone with the authority changes the scope.
You will also meet Hannah. She is a project manager at a mid-size food manufacturer, and she runs the projects that cross departments, the ones nobody else owns: a new packaging line, a warehouse system upgrade, a head-office move. She works with a project coordinator, a sponsor from the leadership team, and outside suppliers. You will see her habits, one lesson at a time.
Here is the trap. Ask an assistant to "write a project brief for this" and you will often get something that looks finished. A goal, objectives, a success measure, a budget line, a timeline. The request said labels and spring. It said nothing about money, nothing about which products, nothing about who approves the artwork. The model has filled the gaps with something plausible, as models tend to do when nothing tells them otherwise.
Try it now · Turn a request into a brief with its gaps showing
Where:The AI tool your employer approved for work
Here is the request exactly as it came in: [THE REQUEST, WITH CLIENT AND SUPPLIER NAMES, PRICES AND CONTRACT TERMS REMOVED]. Draft a one-page brief with the goal, what is in scope, what is not, the deadline and who signs it off, and wherever the request does not say, write unknown, ask, instead of guessing.
The rest of the catalogue is there when you need it — but you do not have to choose anything today. One course, one short lesson at a time, one page at the end.
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